STONE HOUSE POLICIES & PROCEDURES
RENTAL HOURS & MINIMUMS
The Stone House is available for daily rental from 9 a.m. to 10:30 p.m. with a four-hour minimum required Monday – Thursday and a full eight-hour rental Friday – Sunday and holidays. The maximum capacity of the Stone House is 35 inside of the house per fire code regulations and 100 people maximum outside in the fenced yard.
PAYMENT & DEPOSIT
50% of the rental fee is due at the time of reservation, with the remaining balance due 14 days prior to the event.
CANCELLATION POLICY
Cancellations received 14 days prior to an event will receive a full refund except for a $20 service charge. Cancellations received less than 14 days prior to a scheduled reservation are nonrefundable.
ALCOHOL POLICY
Alcoholic beverages other than beer require City approval and an alcohol permit. The permit fee is $100.
CATERING & VENDORS
Food may be brought in or catered by a vendor of the renter’s choice. No resale of food or beverages is permitted without special City approval and proper licensing.
TABLES, CHAIRS & RENTALS
The Stone House includes 56 stacking chairs, seven 6-foot folding tables, a compact refrigerator, limited counter space, sink, four outdoor picnic tables, outside power outlet, restrooms in basement, air conditioning/heating system, and a couch and coffee table in upstairs changing room.
PROHIBITED ITEMS & ACTIVITIES
Smoking, rice, birdseed, confetti, open fires, staked tents, open fires, fireworks, torches and bouncy castles are prohibited.
SETUP, ACCESS & VEHICLES
Access to the building is limited to the hours reserved. Early entry is not permitted and may result in additional charges. Driving or unloading on the lawn is not allowed. Pick up the key from the City of Lakewood’s Community Resources Department between 9 a.m. and 12 p.m., Monday – Friday on the day prior to your reservation. If your reservation is for Friday evening, Saturday or Sunday, you must pick up the key on Friday by 12 p.m. You may not enter the Stone House until 9 a.m. on the day of your rental. You may return the key during office hours Monday – Friday, 8 a.m. to 4 p.m. the next business day after your rental. The address is: City of Lakewood, Civic Center South, Community Resources, 480 S. Allison Parkway, 2nd floor, Lakewood, CO 80226.
DECORATIONS & EQUIPMENT
Decorations may not be taped, nailed, or otherwise attached to the structure. Exterior lighting is limited; battery-powered lighting may be used outdoors.
PARKING & ACCESSIBILITY
Parking is available on site but not reserved for rentals and is available on a first-come, first-served basis. Due to the historic nature of the structure, the Stone House is not ADA accessible.
FACILITY USE
Cooking is not permitted inside the building. Propane grills may be used outdoors; charcoal grills are not allowed. Music must remain at reasonable levels and not disrupt surrounding areas. Indoor restroom use is limited due to the age of the plumbing. Nothing except toilet paper should be flushed down the toilet. For groups of 76-100 people, the Bear Creek Greenbelt Park permanent restrooms will be unlocked for use. They are located just south of the Stone House.
POWER & ELECTRICAL USE
Electrical capacity inside the house is limited. High-draw appliances such as coffee pots and crock pots are not permitted indoors. Outdoor electrical boxes located near the front entrance must be used as the primary power source and must be unlocked and locked upon arrival and departure with the key provided.
SECURITY & ACCESS CONTROL
The Stone House is monitored by a security system connected to the Lakewood Police Department. Renters are responsible for properly disarming and re-arming the system according to provided instructions. Failure to secure the building or alarm system may result in additional fees. If the services of a watchman are required, the City of Lakewood will not assume the responsibility for arrangements. The renter shall assume any and all costs for such services.
CLEANUP & CONDITION OF FACILITY
The facility and grounds must be left in the same condition as found. Excessive cleanup, damage, or indications of early entry may result in additional charges.
DAMAGE FEE
Report any noted damages immediately by emailing CRInfo@ LakewoodCO.gov with pictures. A damage fee may be assessed if damage occurs concurrent with the cost of repairs, or if any of the following instances occur:
º A damage fee of $120 will be charged if you fail to pick up your key and have to call Facility Maintenance to unlock the facility for you.
º Failure to lock the building and set the alarm, as well as locking the outdoor electrical boxes will result in a $60 charge for each occurrence.
º An appropriate charge will also be made if the building or grounds are left in such condition that excessive cleanup time is required.
º Early entry into the Stone House prior to 9 a.m. on the day of the rental will result in an $80 charge.
º All trash must be placed in trash bags (bring your own) and placed in the bin outside, located on the east side of the building. It must be locked with the key provided upon departure. Do not use the trash can as a dumpster. A fee of $150 will be assessed if trash is improperly disposed of in the outside bin.
DEPARTURE CHECKLIST
All decorations and personal items must be removed at the conclusion of the rental on the day of rental. Furniture must be returned to its original location, sink area cleaned, floors swept with a soft broom, trash disposed of properly, windows secured, thermostat adjusted, doors locked, alarm activated, and outdoor electrical boxes and outdoor trash bin locked prior to departure.